1.107.110 Alternatives to public bidding.
(1) When it is considered impractical to prepare a procurement description to support the award of a contract based solely on price, the Mayor may utilize a request for proposals, including in an appropriate case, a solicitation of design-build proposals.
The information received in response to the Request for Proposals may serve as the basis for a future Invitation to Bid, or as the basis for competitive negotiation.
(2) Procurement of data processing and telecommunication systems.
(a) Electronic data processing or telecommunication equipment, software, or services may be acquired through competitive negotiation when the estimated cost thereof exceeds Thirty-five Thousand Dollars ($35,000) in a 12-month period.
(b) Competitive negotiations shall include, as a minimum, the following:
(i) A Request for Proposals shall be prepared and submitted to a minimum of three qualified sources.
(ii) Notice of the Request for Proposals shall be published in the official newspaper of the city at least 15 days before the last day to receive proposals.
(iii) The Request for Proposals shall identify significant evaluation factors, including price, and identify the relative importance of the evaluation factors.
(c) The Mayor, acting on the recommendation of the Finance Director, shall make the recommendation for the award of the contract. Award of the contract, when made, shall be made to the qualified firm whose proposal is the most favorable to the city with price and other factors considered.
(3) Sole Source Procurements. The City Council may, by resolution, waive public bid requirements on the recommendation of the Finance Director or the Public Works Director for:
(a) Purchases, public works, and services that are clearly and legitimately limited to a single source of supply;
(b) Purchases, public works, and services involving the requirements of special facilities. (Ord. 04-18 §11, 2004).