The fund is established pursuant to RCW 42.24.120, and regulations issued by the Division of Municipal Corporations, State Auditor's Office. Additional requirements shall be established by the Finance Director and promulgated in the Personnel Policies and Procedures. The fund is established to provide employees, officers, and authorized representatives of the City with expense money for trips on City-related business, and such expenses shall be limited to those necessary for the cost of meetings, motel, meals, and transportation expenses, including parking fees and reasonable tips for service, when such trip has received approval by the head of the employee's or officer's respective department, or his or her designee if the department head is absent. The fund shall not be used for personal loans nor to make payment to vendors, including payment of airline tickets, pre-registration fees, or reimbursements to employees or officers for personal expenses, entertainment and alcoholic beverages, or travel expenses already incurred. (Ord. 88-5 §1, 1988; Ord. 85-21 §1, 1985; Ord. B-113 §2, 1973).