(1) The planning commission shall keep minutes of its proceedings showing the action of the commission upon each question. Such minutes shall include the names of interested persons appearing in support of or in opposition to an application under consideration and the respective position of each. In addition, the minutes shall include the reasons for the commission’s decision, reference to any conditions imposed by the commission, and reference to specific findings of fact and conclusions upon which the action is based in quasi-judicial matters. These minutes shall be filed with the Director of Community Development and shall be public records.

(2) A sound recording or other verbatim recording of the proceedings of any commission meeting shall be made. Such recording shall be retained by the Director of Community Development for a period of seven (7) years, or, until pending litigation, if any, is finally concluded, whichever occurs last. (Ord. 22-9 §5, 2022; Ord. 01-5 §7, 2001; Ord. 87-9 §1, 1987).