1.107.040 Public Bidding – Application.
The procurement of public works, goods, and services shall be by public bidding as follows:
(1) Public works are by public bidding when:
(a) the cost of the public work, as estimated by the Director of Public Works, exceeds Two Hundred Thousand Dollars ($200,000) if more than a single craft or trade is involved in the project; or
(b) the cost of the public work, as estimated by the Director of Public Works, exceeds One Hundred Thousand Dollars ($100,000) if only a single craft or trade is involved in the project.
(2) Purchasing of goods shall be by public bidding when the cost thereof, as estimated by the Finance Director or the Director of Public Works, exceeds Thirty Thousand Dollars ($30,000) in a 12-month period.
(3) Procurement of personal services shall be by public solicitation of a Request for Proposals when the estimated cost of the proposed services exceeds Thirty Thousand Dollars ($30,000) in a 12-month period.
(4) A Small Works Roster may be utilized by the Public Works Director for awarding contracts for public works when the estimated cost of the project will not exceed Two Hundred Thousand Dollars ($200,000) including the costs of materials, supplies, equipment and labor.
(a) A contract awarded from the Small Works Roster need not be advertised; however, the Public Works Director shall invite proposals from all appropriate contractors on the Small Works Roster.
(b) Whenever possible, the Public Works Director shall solicit at least three (3) contractors on the Small Works Roster to submit bids on a proposed project.
(c) The Invitation to Bid for a project submitted to contractors on the Small Works Roster shall include an estimate of the scope and nature of the work to be performed and all materials and equipment required to be furnished for completion of the project.
(d) The Invitation to Bid shall set forth the date, time, and place for submittal of bids or quotes for performance of the project work.
(e) If the project work is to be performed on a time and materials basis, without formal plans or specifications, the hourly rates for labor and equipment and an estimate of the total project cost shall be submitted by qualified contractors. (Ord. 04-18 §4, 2004).