1.107.025 Competitive procurements.
The city of Pullman shall competitively purchase products and services, excluding personal services, in accordance with the following:
(1) Micro-purchases: procurements costing less than or equal to $3,000:
(a) Equitably distribute among qualified suppliers.
(b) Document that the purchase was “fair and reasonable” with a description of how this determination was made.
(2) Small purchases: procurements costing greater than $3,000 but less than $100,000 will go through a simplified acquisition process:
(a) Perform an independent cost estimate.
(b) Avoid unreasonable qualifications, specifying brand, and geographic preference.
(c) Obtain documented price or rate quotations from an adequate number of qualified sources.
(d) Perform a cost or price analysis.
(3) Large procurements: procurements costing $100,000 or more:
(a) Formal bid process:
(i) Publication of a formal Invitation to Bid pursuant to PCC 1.107.050, a request for qualifications (RFQ), or a request for proposals (RFP).
(ii) Procure through an approved cooperative or interlocal purchasing agreement as authorized by state law.
(b) For federally funded procurements, the following additional requirements may apply:
(i) Vehicles and equipment procurement will be publicly solicited, and the vehicles and equipment specifications should follow the Full and Open Competition Principle (Federal Transit Administration BPPM 2.4.2.1).
(ii) Perform an independent cost estimate for any non-commercial or custom products.
(iii) Adhere to all other federal procurement requirements as set forth in 2 CFR Part 200, federal agency circulars, and best practices manuals. (Ord. 23-14 §1, 2023; Ord. 17-18 §3, 2017).